01
Crew record
Licences, medicals, authorisations, qualifications and documents, each with its date.
Where it starts
Five spreadsheets and a nervous month-end
Licences are in one file, medicals in another, instructor authorisations in a third, and the recurrent check dates sit in the training records. Somebody reconciles them once a month, and a lapse is found when a session is already booked.
- Expiry dates kept in different places by different people
- An instructor booked for a check they are no longer authorised to run
- A medical that lapsed between two month-ends
What Qualify does
One record per person, one tracker for everyone
Every licence, medical, authorisation, qualification and document sits on the crew record with its expiry date. The credentials tracker reads them all across the whole crew, soonest first. Recurrent check due dates come from the completed checks themselves, so they are never typed.
- Filter to the next thirty days and you have the renewal list
- Reminders to the person and to whoever you name, by email, in the app or by push
- At booking, an instructor without the required authorisation is warned about or blocked
- Twelve months of recurrent demand set against simulator and instructor capacity
What you end up with
No lapse that nobody was told about
- One screen for the renewal meeting, printed or on the wall
- The same data behind the reminders, the tracker and the forecast
- An authorisation gate set once, in writing, as department policy
- A licence number that prints on the record straight from the crew file
How the product runs it
What feeds the tracker
02
Recurrent checks
The next due date set by the completed check, never by hand. A failed check does not move it.
03
Notification rules
Who is told, how early, and by which channel. People choose how they are reached.
04
The booking
Sessions and programme items check the instructor against the authorisation catalogue as they are assigned.